Cash Receipts

• Issue official receipts for funds received in favor of AIM, including prior identification and confirmation of those received through other channels.
• Prepare daily collection report including deposit slips and related documents.
• Safekeep funds received for AIM until they are turned over for deposit in the proper AIM bank account.
• Arrange and coordinate the pick-up of checks in favor of AIM as necessary.
• Safekeep post-dated checks for student loans and ensure official receipts are issued on the date of the checks or the next banking day.
• Monitor returned checks and refer them to Treasury Coordinator for accounting and collection purposes.
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Check Releasing

• Safekeep petty cash funds and revolving funds, ensuring their timely replenishment.
• Prepare or update reports on petty cash funds and revolving funds daily.
• Release check payments to external vendors, suppliers and other external parties and payments due employees and other internal parties.
• Safekeep checks and funds pending release to appropriate parties as well as duplicate copy of vouchers for released checks.
• Forward vouchers of released checks along with complete attachments as well as stale checks for filing and proper disposition.
• Maintain shared file of disbursements for monitoring and reference especially the status of checks/funds for release.
• Coordinate with banks particularly for various requirements including reservation of USD withdrawal, receipt of passbooks and credit/debit memos.
• Handle queries on availability of checks/funds for release; notify concerned internal parties about such availability.

Other Tasks

• Communicate and coordinate with external and internal parties regarding various concerns involving the cashiering function as necessary.
• Prepare journal entries for miscellaneous receipts, bank charges on inward remittances and merchant fees on credit card receipts monthly.
• Prepare assigned schedules related to external audit.
• Safekeep accountable documents particularly unused official receipts, triplicate copy of issued official receipts/check vouchers and used/current passbooks.
• Ensure availability of blank official receipts for issuance.