Finance Associate (Scientific Research Foundation, Inc.)

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Finance Associate (Scientific Research Foundation, Inc.)

Description

This role is responsible for providing a broad range of support at the Finance and Treasury Office, in accordance with established policies and procedures. The Finance Associate is responsible for handling cashiering duties, preparing cheques and other payment documents, carrying out banking activities, maintaining financial records in an orderly manner, and assisting with other administrative and financial activities as needed.

Nature of Impact

This role will be crucial in ensuring the smooth running of day-to-day financial activities of the Foundation and helping preserve the Foundation's financial health through effective use of resources.

Qualifications
Responsibilities

Education

Bachelor's degree in Management, Accountancy, or any related course.
Minimum experience: At least 1-2 years of relevant work experience. Work experience in finance or NGO is a plus, but not as necessary.

Skills

Proficient in Microsoft Excel and other basic office software, excellent knowledge of finance principles with experience in financial reporting, good knowledge of accounting and bookkeeping procedures, ability to work independently and in a team, good communication skills, and adherence to strict deadlines.

Provide general administrative support to the Finance Office, as directed by the supervisor and the Executive Director, including ordering of supplies, receiving of finance-related documents and phone calls, mailing, and notarization errands.
Carry out banking activities and payments to vendors and staff and ensure timely release of checks by notifying payees.
Collect funds/donations and ensure that all payments are made against sufficient, complete, correct, and relevant supporting documents duly verified and approved by concerned managers or budget holders, including specific grant/donor requirements are followed.
Maintain updated, accurate, organized, and well-documented physical and digital financial records for auditing and reporting purposes.
Update financial spreadsheets with daily transactions. Record accounts payable and accounts receivable.
Summarize expenses using relevant expense codes duly authorized by the responsible person and timely settle cash advances before placing a request for another advance.
Ensure that pr0per taxes are applied/filed in payments and donations.
Prepare requests for payment, payment vouchers, check vouchers, and authorized bank transfers as needed.
Provide cash advances to staff for pre-approved procurement, training and travel expenses and review expense reports to ensure accurate reconciliation and documentation to settle advances.
Ensure that all unused cash returned is deposited in SRF’s Bank account and that expenditures are settled timely.
Assist the finance officer in scanning of documents, documentation/filing of reports.
Properly receive and ensure safe security and filing of related cheques, loan documents, and other files in the office.
Reconcile cash accounts with financial documents and update the cash book regularly.
Process statements of account and follow up with clients, suppliers and partners as needed.
Coordinate finance-related requirements and assist in ensuring regulatory compliance of the Foundation.
Provide administrative support during budget preparation, audit, and activities of the Foundation in need of financial support.

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