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School Assistant

Description

The School Assistant provides logistical, administrative, and project support to the School Manager in the execution and delivery of school level activities, projects, initiatives, and tasks.

  • Qualifications
  • Responsibilities

Education

  • Bachelor’s degree in Business Management, International or Development Studies, or similar or related course.

Minimum experience

  • Fresh graduate or with at least one-year of full-time related work experience obtained in a similar setting.

Business Understanding

  • Program Management
  • Provides logistical and administrative support to ensure efficient operation of the school through a variety of tasks related to organization and communication:
    • consolidates the School’s calendar of activities
    • liaises with various support and administrative offices within AIM and external partners/suppliers under the guidance and direction of the School Manager
    • arranges necessary processes for travels, meetings, conferences, etc. This includes travel itineraries, flight and hotel arrangements, cash advances and liquidation
    • ensures proper management, updating, and filing of school records (i.e., minutes of meetings, post event reports) and documents; monitors office inventories and availability of supplies; and
    • assists in School functions as needed.
  • Supports the School Manager in planning, organizing, executing, and monitoring various partnerships, events, and initiatives at the school level.
  • Assists the School Manager in research and consolidation of data needed for reports.
  • Assists in processing budget requests (preparation of RFPs, cash advances, and liquidation reports).
  • Monitors and consolidates documentations on events, trainings, and other institutional activities (i.e., budget, planning, performance contracting), to ensure timely submission to other departments requirements.

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