1. Maintain all donation and partnership files, including updating donor records, making
donor record changes, providing giving history updates, generating donor queries,
producing mailing data and labels, and generating information for donor reports as
requested, ensuring accuracy and confidentiality of all donor information.
2. Perform database maintenance and clean—up projects to improve data integrity, and
maintain proper labeling and record-keeping of physical files of the Development
Office.
3. Provide clerical support to the Development Office—assist with scheduling of events
and meetings, correspondence, phone call routing, ordering and monitoring of
supplies, ICT and payment requests, and other administrative tasks as needed.
4. Assist in organizing and executing fundraising and donor-related events, including
logistics, invitations, and follow-ups.
5. Assist in preparing and managing development-related documents, reports, and
presentations to the Board, and in coordinating and providing support to face-to-
face, virtual, or hybrid meetings of the Board.
6. Process donor acknowledgements on a timely basis, including thank you letters, cards,
follow up of receipts and certificates, and coordination of delivery of donor documents.
7. Manage in-kind donations, including receipt and acknowledgment.
8. Greet donors and visitors and assist in the collection of necessary information.
9. Handle donor inquiries and provide excellent customer service to enhance donor
relations.
10. Assist in provision of documents requested by partners, donors, and other external
clients of the Foundation.
11.Support the Development Office in the implementation of fundraising campaigns and
initiatives—assist in distributing public relations and prospect materials, coordinating,
and supporting direct mail appeals and event mailings, etc.
12. Assist with special projects, donor/scholar-related and research center activities, as
assigned.