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APPLICATION PROCESS

For Staff postings and OJTs, please send a letter of interest and a current CV to:
jobs@aim.edu

Executive Assistant

DESCRIPTION

Executive Assistant manages and oversees the schedule, commitments, and activities of the School Head.

EDUCATION

  • Graduate of bachelor’s degree or any degree aligned to the program is highly preferred

MINIMUM EXPERIENCE

  • At least three (3) years of experience in providing high level administrative support, proven ability to manage multiple tasks/ projects in a fast-paced environment

BUSINESS UNDERSTANDING

  • Functional areas of Operations, Finance, and Accounting, Marketing, Customer Service. 

type of personality

  • Possesses a high level of discretion and integrity, is a self-starter, pro-active, extremely well-organized, collegial and able to function under pressure, can adapt to different work and communication styles, and is polite, and with good disposition/pleasant. Willing to work long hours when needed. 

The role will assist the School Head through the following: 

  • Serve as the primary point of contact between the executive and internal/external stakeholders. 
  • Be with and assist the School Head in all his meetings and official engagements. 
  • Coordinate and manage complex schedules, including meetings, events and travels (if needed). 
  • Prepare meeting agendas, take and share detailed minutes, and follow through on meeting agreements. 
  • Co-manage the email of the executive and ensure appropriate correspondence and items for action are attended to in a timely manner. 
  • Draft, edit and manage correspondences, reports and presentations. 
  • Manage the school’s revenue report on behalf of the School Head. 
  • Handle sensitive information with utmost confidentiality and discretion.