Career Directory

Faculty Postings
Staff Postings
On-the-Job Training

APPLICATION PROCESS

For Staff postings and OJTs, please send a letter of interest and a current CV to:
jobs@aim.edu

School Assistant

DESCRIPTION

The School Assistant provides logistical, administrative, and project support to the School Manager in the execution and delivery of school-level activities, projects, initiatives, and tasks.

EDUCATION

  • Bachelor’s degree in Business Management, International or Development Studies, or similar or related course.

MINIMUM EXPERIENCE

  • With at least one-year of full-time related work experience obtained in a similar setting; but fresh graduates are also encouraged to apply

Business understanding

  • Program Management
  • Provides logistical and administrative support to ensure the efficient operation of the school through a variety of tasks related to organization and communication:
    • consolidates the School’s calendar of activities;
    • liaises with various support and administrative offices within AIM and external partners/suppliers under the guidance and direction of the School Manager;
    • arranges necessary processes for travel, meetings, conferences, etc. This includes travel itineraries, flight and hotel arrangements, cash advances, and liquidation;
    • ensures proper management, updating, and filing of school records (i.e., minutes of meetings, post-event reports) and documents; monitors office inventory and availability of supplies; and
    • assists in school functions as needed.
  • Supports the School Manager in planning, organizing, executing, and monitoring various partnerships, events, and initiatives at the school level.
  • Assists the School Manager in research and consolidation of data needed for reports.
  • Assists in processing budget requests (preparation of RFPs, cash advances, and liquidation reports).
  • Monitors and consolidates documentation on events, trainings, and other institutional activities (i.e., budget, planning, performance contracting) to ensure timely submission of requirements to other departments.